Elevator Maintenance Record Tabs
Elevator maintenance record tabs organize each unit's machine-room binder, with the maintenance control program first and the running records behind it, for inspectors. Tabzoola prints them in durable poly or paper, priced online from $136.25 for 25 sets of 5 tabs, with a free PDF proof.
Tabzoola prices 25 sets of 5 custom paper tabs at $5.45 a set, $136.25 total — delivered free.
Setup included. Instant PDF proof before anything prints. Price it anywhere else first — we’d rather you did.
Need them fast? Tick 3-Day Rush at checkout (+40%, $75 minimum) and it ships 3 business days after you approve your proof. See your delivery date →
Tabzoola is a US manufacturer and supplier of custom index tabs for elevator maintenance record binders, manufactured to order at our own plant in Schaumburg, Illinois — tabs made at the Anselmo Die & Index, Inc. plant, die-cutting index tabs since 1993 and shipping nationwide.
Elevator code is unusually specific about paperwork: on-site maintenance records are required for each conveyance, retained for years, and available in or near the machine room to mechanics, inspectors and the authority having jurisdiction. Industry practice keeps them in a dedicated binder per unit, with the written Maintenance Control Program up front and the running records behind it — and when an inspector opens that binder, the building owner, not the service company, is the party accountable for what is or is not there.
That makes the binder's organization a compliance surface in its own right. Tabs printed to the record categories the code and your MCP define — maintenance entries, callbacks, tests, repairs and replacements — turn an inspection question into a one-flip answer, on every unit in the portfolio.

What lives in a unit binder
The structure repeats across the industry: the Maintenance Control Program document first — the defined tasks and scheduled intervals for that specific unit — then the records that prove the program is being followed. Maintenance visit entries with dates and technician signatures, callback and trouble reports, category test results, repairs and replacements, and the correspondence that matters.
Because the records are per-unit and time-stamped, the binder is effectively a logbook with chapters. Tabs keep the chapters honest: an entry filed behind the wrong tab is an entry an inspector cannot find, which reads the same as an entry that does not exist.
- MCP document and scheduled task intervals · maintenance entries
- Callbacks and trouble reports · category tests · repairs and replacements
- One binder per conveyance, retained for years
A binder per elevator is the volume story
The code requirement is per conveyance, and nobody owns one elevator. A mid-size property manager runs dozens of units; an elevator service company maintains a portfolio of hundreds or thousands, every one needing the same binder structure with the same tabs.
One saved design covers the fleet. New units, new buildings, and the annual refresh all reorder identically, and a mechanic who learned the binder in one machine room finds the same tab in the same place in every other — which is precisely what an inspection-ready portfolio looks like.
Machine rooms are why poly exists
Machine rooms are hot, dusty, and greasy, and the binder lives there year-round, handled by mechanics mid-job. Poly tabs wipe clean, shrug off oil and grime, and flex instead of creasing — the working choice for the room.
Office copies and the owner's compliance file do well in Mylar-reinforced paper at lower cost, in colors that block by building or by unit bank. Same design, two finishes.
- Poly for the machine-room binder — oil, dust, gloved hands
- Mylar-reinforced paper for office and owner compliance copies
- Color-block by building, riser or unit group
Inspection day is the design brief
The failure mode the industry warns about is blunt: if the inspector arrives and the records are incomplete or inaccessible, the finding lands on the building owner. The binder exists to survive exactly that moment — a stranger with authority, limited time, and a checklist.
Design for the stranger: tabs that carry the record categories in plain words, in a consistent order, so any inspector in any jurisdiction can self-serve. That is also what makes the binder useful to the next mechanic, the next service company, and the owner's attorney if a claim ever arises.
Ordering for a service company or portfolio owner
Elevator contractors and property managers buy on purchase orders, and an emailed PO is treated as the order — Net-30 invoicing, W-9s and vendor forms routine, published per-set pricing. Minimum 25 sets; a service company outfitting a portfolio orders in the hundreds, where an 8-tab set runs $2.44 at 250 sets, setup included.
Tabzoola manufactures the index tabs and does not provide code interpretation or compliance advice — the record categories belong to your MCP and your AHJ; we print them exactly, with a free PDF proof before production.
Specs, minimums, and pricing at a glance
Elevator Maintenance Record Tabs — what you can choose, what a set costs, and how fast it ships.
- Minimum order
- 25 sets
- Paper price, 5-tab set
- $5.45 per set at 25 sets, $2.35 at 100 sets, $1.57 at 250 sets. The size most suppliers quote — compare this one.
- Paper price, 8-tab set
- $8.00 per set at 25 sets, $3.58 at 100 sets, $2.44 at 250 sets. One price, setup included — nothing is added at checkout.
- Poly price, 8-tab set
- $40.80 per set at 25 sets, $16.56 at 100 sets, $9.92 at 250 sets. Setup included; poly is screen printed, so the per-set price falls sharply on longer runs.
- How you order
- Design online and see the exact price live, then buy by card — no quote form, no sales call.
- Materials
- 90# or 110# index paper, with optional Mylar edge reinforcing; .015 gauge solid poly (plastic) — wipe-clean and tear-resistant.
- Colors & cuts
- 19 Mylar colors on paper and 11 poly colors, mixable tab by tab. Every cut from 1/2 to 1/15, up to 150 tabs per set across banks.
- Printing & finishing
- 1- or 2-sided, up to 2 lines of text per tab, 3-hole punching, collated sets ready to assemble.
- Proof
- A free PDF proof is emailed before printing — nothing prints until you approve it.
- Production
- about 5 business days for paper, about 15 for poly, from proof approval. Free UPS Ground on US orders over $75.
- Made in
- Schaumburg, Illinois, USA — manufactured by Anselmo Die & Index, printing tabs since 1993.
Frequently asked questions
What records does elevator code require on site?
ASME A17.1/B44 requires on-site maintenance records for each conveyance — the written Maintenance Control Program plus the records showing it is followed: maintenance entries with dates and signatures, callbacks, category tests, and repairs and replacements — retained for years and available in or near the machine room to mechanics, inspectors and the authority having jurisdiction. Industry practice keeps them in a dedicated per-unit binder with the MCP as the first section.
Who is responsible if the machine-room binder fails inspection?
The building owner. If an inspector finds records incomplete, inaccessible or missing, the finding lands on the owner rather than the elevator service company — which is why owners and property managers, not just contractors, order these binders tabbed and standardized across every unit they hold.
What tabs should an elevator unit binder have?
The structure most binders follow: the MCP document and task schedule first, then maintenance entries, callbacks and trouble reports, category test results, repairs and replacements, and correspondence. Six to ten tabs is typical. The wording should match your MCP and your jurisdiction's checklist — we print whatever list your program defines.
Paper or poly for machine-room binders?
Poly in the machine room — it wipes clean and survives oil, dust and gloved handling year-round. Mylar-reinforced paper suits the office and owner compliance copies at lower cost. Most portfolios run both finishes from one saved design so every copy reads identically.
Can a service company standardize tabs across its whole portfolio?
That is the natural order: the code requirement is per conveyance, so a contractor maintaining hundreds of units needs hundreds of identically structured binders. The design is saved once and reordered per unit, per building and per year — and a mechanic who learned one binder can navigate every binder.
Do you interpret elevator code requirements?
No — Tabzoola manufactures the index tabs and does not provide code interpretation or compliance advice. The record categories come from your MCP and your authority having jurisdiction; we print the list exactly as you send it, with a free PDF proof before anything runs.
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Customer Reviews
We had a deadline to get 50 presentation books out, and our current tab supplier couldn't deliver the tabs that we needed on time. I worked directly with Justin and he was able to get our order manufactured and shipped out within days. The order arrived in time for us to complete our presentations, and the tabs looked great. This type of amazing customer service is very hard to find nowadays, but I'm thrilled to now have a supplier that I can count on.
Lamar, thank you — a deadline like yours is exactly what the shop is built for. The moment Justin heard it, your deadline became our deadline, and your order was manufactured and out the door in days. Rush work only counts when it arrives looking right, so "the tabs looked great" is the part we're proudest of. Count on us for the next one — we'll be here. John Anselmo, Tabzoola
Justin was so nice to work with ! He answered all my questions and now I feel like an expert :)
Megan, thank you for the kind words — I'll pass them straight to Justin. Getting every question answered before anything prints is exactly how we like to work, so "now I feel like an expert" is about the best review we could ask for. Whenever your next set of tabs comes up, your questions are always welcome. John Anselmo, Tabzoola
Glad I found you online. You're approximately 30 percent less than my old supplier and easier to work with. I'll be back.
Thank you, Ben — the price is no accident. We publish the whole table, setup included, so the number you see while you design is the number on the invoice. Glad the switch was easy, and we'll be ready when you are. — Tabzoola
I can't say enough about how great Justin was helping me with my order. After I approved the order he took time to call me to ask if i was sure about a decision to use next day delivery on the whole order when only a partial would keep me going while the rest of the order shipped ups ground. He saved me a ton of money. Thank you for caring about your customers. I wish more people were like you.
Thank you, Amy — I'll make sure Justin sees this. Splitting the shipment so only the part you needed went next-day was the right call, and it's the kind of thing we'd rather catch on the phone than have you find on the invoice. Anyone here would have made that call. Thank you for taking the time to write it down. — Tabzoola
My old supplier went out of business. You guys produced an exact copy of what we've been using. Thank you!!!
Thank you, Perri — losing a supplier you've used for years is a real headache, and matching a set you already rely on is the kind of job we like. If you ever need another one matched, a photo of an existing tab is enough for us to pick up the titles and the colors. Glad we could keep you running. — Tabzoola
Tabs came out better than expected. Will definitely be back.
Thank you, Joan — better than expected is a good place to land. The part people usually don't expect is the make: real die-cut tabs on index stock, with the Mylar bonded on both sides of the extension, which is where tabs tear first. We'll be ready whenever you need the next run. — Tabzoola
Very easy to use.
Thank you, Pat — short, and the best kind. Easy is the whole thing we were aiming for, so that is good to hear. Ready whenever you need more. — Tabzoola
You guys made ordering easy :)
Thanks, Louie — easy is the goal, and hearing it beats any feature list. Everything's printed and die-cut here in Schaumburg, so if anything ever isn't easy, you're one call from the people who made it. — Tabzoola
Very seldom do you see orders handled in such a professional manner. Thank you for a great job!
Thank you, Sherri — that’s a compliment we don’t take lightly. Every order here gets the same handling: a free proof before anything prints, and one shop seeing it through from die-cut to the box. Glad yours showed it. — Tabzoola
Very impressed how easy it was to order our index tabs. Will definitely be back for future orders!
Thank you, Anna — glad ordering was easy, that's the way it should be. And since you mentioned coming back: your design is saved, so the next run is a one-click reorder whenever you need it. — Tabzoola
Turned out perfect!
Thank you, Beth — "turned out perfect" is the best thing we can hear. Every set is die-cut and printed in our own shop in Schaumburg, so the people who made yours are the ones who checked it before it shipped. We'll be ready whenever you need the next one.
They looked great and saved hours of collating :)
Thank you, Chris — collating is exactly the labor we're trying to take off your desk. Your sets came off the line already in order, so nobody had to stack them by position. Glad it showed. We'll be ready for the next run. — Tabzoola
Thank's for the great service. Will be back for future orders.
Thanks, Greg — that's exactly what we like to hear. We'll be ready whenever the next set comes up. — Tabzoola
I'm truly impressed how easy it was to order.
Thanks, Tony — easy is exactly what we were going for, so that's good to hear. Your design is saved whenever you need more. — Tabzoola
Easy to order, they came out perfect!
Thank you, Nancy — "came out perfect" is exactly what we aim for. We've got your design saved whenever you need more. — Tabzoola
Thanks, Kim — that's what we were going for. The designer is meant to get you to a proof in a couple of minutes, not an afternoon. We're here whenever you need another set. — Tabzoola
Tabs turned out great, and the service was above and beyond.
Thank you, Jessica — service is the part we can't automate, so that means a lot. The tabs and the phone come from the same building in Schaumburg, which is the whole idea. Your design is saved whenever you need another run. — Tabzoola
Live pricing as you configure — no account needed. Free shipping over $75.
If it isn’t what you approved on the proof, we reprint it — or refund it. 30 days from delivery.
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