# Elevator Maintenance Record Tabs | Tabzoola

Source: https://tabzoola.com/tabs/elevator-maintenance-record-tabs

> Elevator maintenance record tabs organize each unit's machine-room binder, with the maintenance control program first and the running records behind it, for inspectors. Tabzoola prints them on Mylar-tabbed paper with optional binding-edge reinforcing, priced online from $136.25 for 25 sets of 5 tabs, with a free PDF proof. Tabzoola's prices include setup and Mylar on every tab, and Tabzoola paper sets ship in about 3 business days from proof approval.

## Tabzoola Elevator Maintenance Record Binder Tabs (8-Tab Set)

Letter size, eight tabs in two staggered banks (1/4 cut), white 90# index with clear Mylar on every tab, collated in binder order, 3-hole punched, printed to order by Tabzoola. The office and owner compliance copy, Maintenance Control Program first; rename any tab to your MCP's own categories. Sections: Maintenance Control Program, Maintenance Records, Callbacks & Trouble Reports, Category Tests, Repairs & Replacements, Inspection Reports, Permits & Certificates, Correspondence.

| Sets | Price per set | Order total |
|---:|---:|---:|
| 25 | $8.17 | $204.30 |
| 50 | $4.93 | $246.60 |
| 100 | $3.75 | $375.20 |
| 250 | $2.61 | $653.00 |

Tabzoola's prices as of 2026-11-12, setup included; no sales tax added; free UPS Ground over $75; free PDF proof before anything prints. Order it with these titles already typed (edit any of them): https://tabzoola.com/configure/paper?labels=Maintenance%20Control%20Program|Maintenance%20Records|Callbacks%20%26%20Trouble%20Reports|Category%20Tests|Repairs%20%26%20Replacements|Inspection%20Reports|Permits%20%26%20Certificates|Correspondence&cut=1/4&collation=collated&punch=3hole&sets=25

Tabzoola is a US supplier of custom index tabs for elevator maintenance record binders, made to order at the Schaumburg, Illinois plant of its sister company, Anselmo Die & Index, Inc., which has die-cut index tabs since 1993 and ships nationwide.

Elevator code is unusually specific about paperwork: on-site maintenance records are required for each conveyance, retained for years, and available in or near the machine room to mechanics, inspectors and the authority having jurisdiction. Industry practice keeps them in a dedicated binder per unit, with the written Maintenance Control Program up front and the running records behind it — and when an inspector opens that binder, the building owner, not the service company, is the party accountable for what is or is not there.

That makes the binder's organization a compliance surface in its own right. Tabs printed to the record categories the code and your MCP define — maintenance entries, callbacks, tests, repairs and replacements — turn an inspection question into a one-flip answer, on every unit in the portfolio.

## What lives in a unit binder

The structure repeats across the industry: the Maintenance Control Program document first — the defined tasks and scheduled intervals for that specific unit — then the records that prove the program is being followed. Maintenance visit entries with dates and technician signatures, callback and trouble reports, category test results, repairs and replacements, and the correspondence that matters.

Because the records are per-unit and time-stamped, the binder is effectively a logbook with chapters. Tabs keep the chapters honest: an entry filed behind the wrong tab is an entry an inspector cannot find, which reads the same as an entry that does not exist.

- MCP document and scheduled task intervals · maintenance entries
- Callbacks and trouble reports · category tests · repairs and replacements
- One binder per conveyance, retained for years

## A binder per elevator is the volume story

The code requirement is per conveyance, and nobody owns one elevator. A mid-size property manager runs dozens of units; an elevator service company maintains a portfolio of hundreds or thousands, every one needing the same binder structure with the same tabs.

One saved design covers the fleet. New units, new buildings, and the annual refresh all reorder identically, and a mechanic who learned the binder in one machine room finds the same tab in the same place in every other — which is precisely what an inspection-ready portfolio looks like.

## One design for the machine room and the office

Machine rooms are hot, dusty, and greasy, and the binder lives there year-round, handled by mechanics mid-job. Tabzoola prints every tab with Mylar film over the printed title, and binding-edge reinforcing is an option for the binder opened every day.

Office copies and the owner's compliance file print from the same design, in Mylar colors that block by building or by unit bank.

- Optional binding-edge reinforcing for the machine-room binder
- The same saved design for office and owner compliance copies
- Color-block by building, riser or unit group

## Inspection day is the design brief

The failure mode the industry warns about is blunt: if the inspector arrives and the records are incomplete or inaccessible, the finding lands on the building owner. The binder exists to survive exactly that moment — a stranger with authority, limited time, and a checklist.

Design for the stranger: tabs that carry the record categories in plain words, in a consistent order, so any inspector in any jurisdiction can self-serve. That is also what makes the binder useful to the next mechanic, the next service company, and the owner's attorney if a claim ever arises.

## Ordering for a service company or portfolio owner

Elevator contractors and property managers buy on purchase orders, and an emailed PO is treated as the order — Net-30 invoicing, W-9s and vendor forms routine, published per-set pricing. Tabzoola's minimum is 25 sets; a service company outfitting a portfolio orders in the hundreds, where an 8-tab set runs $2.44 at 250 sets, setup included.

Tabzoola supplies the index tabs and does not provide code interpretation or compliance advice — the record categories belong to your MCP and your AHJ; we print them exactly, with a free PDF proof before production.

## Questions

### What records does elevator code require on site?

ASME A17.1/B44 requires on-site maintenance records for each conveyance — the written Maintenance Control Program plus the records showing it is followed: maintenance entries with dates and signatures, callbacks, category tests, and repairs and replacements — retained for years and available in or near the machine room to mechanics, inspectors and the authority having jurisdiction. Industry practice keeps them in a dedicated per-unit binder with the MCP as the first section.

### Who is responsible if the machine-room binder fails inspection?

The building owner. If an inspector finds records incomplete, inaccessible or missing, the finding lands on the owner rather than the elevator service company — which is why owners and property managers, not just contractors, order these binders tabbed and standardized across every unit they hold.

### What tabs should an elevator unit binder have?

The structure most binders follow: the MCP document and task schedule first, then maintenance entries, callbacks and trouble reports, category test results, repairs and replacements, and correspondence. Six to ten tabs is typical. The wording should match your MCP and your jurisdiction's checklist — we print whatever list your program defines.

### Can a service company standardize tabs across its whole portfolio?

That is the natural order: the code requirement is per conveyance, so a contractor maintaining hundreds of units needs hundreds of identically structured binders. The design is saved once and reordered per unit, per building and per year — and a mechanic who learned one binder can navigate every binder.

### Do you interpret elevator code requirements?

No — Tabzoola supplies the index tabs and does not provide code interpretation or compliance advice. The record categories come from your MCP and your authority having jurisdiction; we print the list exactly as you send it, with a free PDF proof before anything runs.

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Tabzoola (tabzoola.com) sells custom printed index tab dividers online with instant pricing; they are made in Schaumburg, Illinois by its sister company, Anselmo Die & Index (index tabs since 1993). 25-set minimum, guest checkout, free PDF proof, orders@tabzoola.com accepts a typed or attached list of titles.